Sound familiar
At every agency there is work that starts over again and again.
Not because the team can't handle it, but because every client engagement starts from zero again. It is the work that falls between assignments, every month again, and that sits on no retainer.
The onboarding phase of a client engagement
Every new client starts with the same intake, and that intake gets retyped into your systems by hand time after time.
Follow-up
A lead or prospect replies, and nobody picks it up within a day, until the contact goes cold on its own.
Monthly reporting
Every month someone pulls the same figures together by hand from three systems, while nobody has the time for it.
Owner at the helm, 10 to 100 people, no automation engineer in house. Then you know exactly which pile we mean.
Do the math
Intake, follow-up and reporting appear on no invoice. They still cost money.
The math works the same way in every industry. We have it sharpest for accountancy, which is why we show it there.
Example with assumptions
EUR 16,800
per year
An example from accountancy that shows the principle.
At accounting firms the utilization rate, the share of hours that actually get billed, averages 73 percent, and 84 percent in the top quartile (Simplicate Accountancy Benchmark, third quarter 2025).
An employee who gains ten percentage points of time for work that does count yields roughly 16,800 euros per year at 1,600 workable hours and an hourly rate of 105 euros. Not because they work harder, but because the work nobody gets to is no longer done by people.
This is an example from another sector, not a number about your company. The principle is the same: in the plan we work it out with your own rate, hours and staffing, and we say so if it does not add up for you.
Waiting a year costs you that leak for another year, unnoticed, because it appears on no invoice.
What the leak does in a year
€012 x the monthly leak
example, assumptions above
The firm down the road: same revenue, fewer people
Or: more revenue, same team
The first step takes thirty minutes.
What's running
Working automation, not a demo.
An example of a flow like the ones we build.
The client signs. The intake sits in your systems, filled in.
Progress is tracked along the way. At the end of the month the report is ready, without anyone having gone looking for figures.
Pick your first automation
What would you hand over first?
Pick a task. You see straight away what is left lying around now, and what runs by itself on Monday morning.
Now
in the evening, by you
- You search your mail for proposals still open
- You chase every proposal yourself
- A few proposals just sit there
Monday morning
runs by itself
- Open proposals are lined up every morning
- After a few days a message goes out in your tone
- If someone replies, the call is in your calendar
It only costs you half an hour. You see it work first, then you decide.
Examples, not custom work: in the call we look at your own process.
Who it's for
A fit
An agency or service provider with 10 to 100 people.
Every client engagement starts with the same intake, and that costs time nobody bills.
You don't want to overhaul the way you work, but you do want to know what all that chasing and retyping costs you.
You actually want this: someone on your team gets genuinely excited about doing work differently with AI and automation.
Not a fit
You are looking for a demo or a standalone chatbot.
You want to overhaul your entire process first.
You already have an automation engineer in house who builds and watches over this.
If it is about one or two connections between tools that both have a clean integration, you will build that faster yourself in Zapier or Make.
Examples of where we see this: agencies, advisory practices and other B2B service providers with a recurring client engagement.
Questions
What people ask us most
WinSphereAI and automation for firms and agencies with 10 to 100 people. First costed out, then built, then kept running.
