Proof
What's running, and how we build it.
WinSphere builds the automation that takes over the work nobody gets to, for owners of firms and agencies with 10 to 200 people: first we run the numbers, then we build, then we keep it running. WinSphere is an AI-first agency: we do not just build with AI for clients, we run on it ourselves. Below you see what of that is running today.
What's running right now
- Our own start of the day.Runs dailyReply inin the inbox
- Our own exclusion list.Runs every morning at 07:00Mergedevery morning at 07:00
2
systems running today, not on a drawing board
07:00
the exclusion list is updated every morning, automatically
What's running
Two systems that run every day, and the number we have for each.
Runs daily
Our own start of the day. At the start of the day our own AI agents prepare the new replies, that day's follow-ups and the founder's decisions in one overview. Nothing goes out until he approves it.
Ourselves. Whatever we build, we use first.
Shows that a system keeps working once the first week is over, not just on handover day.
- Reply inin the inbox
- Intent scorewarm · lukewarm · no
- CRM opportunitywarm rises to the top
- Follow-upalert or automatic
Runs every morning at 07:00
Our own exclusion list. The idea: anyone who has ever replied should not be approached again, not even from another channel. The result: every day, new replies from HeyReach, Instantly and HighLevel are merged into one clean list, so nobody is approached twice. The source: our own execution logs. Runs every morning at 07:00.
Ourselves: our own outreach to firms and agencies.
Pulls in the new replies from three systems every day, merges them and keeps one clean list, without a manual step.
- Replies come inHeyReach, Instantly, HighLevel
- Mergedevery morning at 07:00
- Clean listduplicates removed
- Nobody approachedtwice
Delivered
Sourcing agent for an executive search firm. Vacancy in, a scored shortlist of LinkedIn profiles, with reasoning, in the CRM out.
An executive search firm, anonymous.
From manual sourcing to a scored shortlist in the CRM.
- Vacancyone completed form
- LinkedIn scanprofiles per vacancy
- Scorerole · sector · region
- CRMscreened shortlist
Built to measure
Custom demo
Handling requests, rebuilt on a firm's own process.
A request comes in through the form or the inbox; the system checks whether it is complete, sorts it by urgency and prepares a reply in the firm’s own tone. Anyone who writes too little gets a follow-up question.
consultancy
staffing firm
technical firm
Rebuilt with fictional requests; nothing goes out until someone presses send.
Demo
Requesting documents for an accounting firm.
Every client with a missing document gets their own request, and their reply is read and sorted: a follow-up question is prepared, or they go on the call list. Everything goes past the firm as a draft first, until the firm says it may run by itself.
Example with fictional clients; not yet in use at a firm.
How we go about it
The same order with every system above.
Not the luck of a good tool, but a fixed way of working.
01
First we run the numbers.
Before we build anything, we work out on the actual figures whether it pays off. No assumption, no pitch.
02
Then we build.
Monthly, with a baseline up front, so you don't have to believe it works, you see it.
03
Then we keep it running.
We stay on the system: measuring, adjusting, standing behind the outcome.
- Numbers run on your figures
- Built, cancellable monthlyauto
- Baseline and follow-up measurementauto
- Kept running
What you can see today
Two things you can already use
12
The twelve tasks nobody gets to most often
Twelve recognizable tasks drawn from more than fifty conversations with owners. Tick what you recognize and see what one of them costs per year.
Take the check
8
The eight questions we ask in the first thirty minutes
The same eight questions that are on the open client requests page; they work for any firm or agency, not just accountancy.
See the eight questions
Who it's for
For owners who want to see what is actually running first.
Not a fit
You are looking for a standalone chatbot, or just a demo with no intention of picking anything up.
You decide on logos and references only, not on a costed plan built on your own figures.
You want to overhaul your entire process first.
You already have someone whose job it is to build these systems and keep them running.
A fit
A firm or agency with 10 to 200 people, where work nobody gets to piles up every week.
You would rather have a number worked out on your own figures than a wall of logos.
You would rather judge a baseline and a follow-up measurement than a wall of logos.
You actually want this: someone on your team gets genuinely excited about doing work differently with AI and automation.
Live: running today. Delivered: built and handed over. Custom demo: rebuilt on a firm's own process, with fictional data. Demo: example with fictional clients.
WinSphereWe make firms easy to find and take the manual work out. Website, automation and custom software for firms and agencies with 10 to 200 people.