A website built to be found, and automation that takes over intake and reporting, so your team stops retyping. For firms and agencies with 10 to 200 people.
We don't touch your professional work: the judgement, the client contact and the signature stay with you.
1. Half an hour on the phone with the builder, not a salesperson. You tell us where the work piles up.
2. If it's manual work, we build one step on a mock example of your own work. Within a week of you sending that example in full, you see it working. At no cost. For automation, not for a website; at most three a week.
3. Then we work out together, on your own figures, whether it pays for itself. If it does not come to at least 3x the price, we do not start.
Well over fifty conversations with owners.
For the free step we use a mock or anonymised example (anonymised: nobody can be identified any more; replacing names alone is not enough). Real personal data only after a data processing agreement has been concluded in writing, email included; special categories of data (such as medical data) and data covered by professional secrecy we do not accept in this step. If no project follows, we delete the example and anything derived from it within 30 days after you tell us you do not want a project. If we do not hear from you, the free step ends 14 days after we deliver the plan, and we delete within 30 days after that. Copies in backups, including those held by our service providers, expire on their regular schedule; we do not use them.
Or take the check first: two minutes
What is running right now
WinSphere runs on these systems itself, from lead list to invoice.
See what is running
- Work nobody gets to
- Picked up automatically
- Ready for your approval
- Handled
Pick your first automation
Pick a task. You see straight away what is left lying around now, and what runs by itself on Monday morning.
Now
in the evening, by you
- You check yourself which quotes are still open
- You type a reminder for every client
- You forget a few, and those are gone
Monday morning
runs by itself
- Open quotes are collected every morning
- After five days a reminder goes out in your tone
- If someone replies, it lands in your calendar and CRM
Examples, not custom work: in the call we look at your own process.
01
Leave it as it is: the best choice when something bigger is going on, a merger or a software migration. Anything you build now will not fit afterwards.
02
Hire someone: the best choice when the work calls for judgment or client contact, or when you want to keep it fully in house. Just know that the knowledge then ends up hanging on one person.
03
Build it yourself: the best choice for one or two integrations, if someone at the office enjoys it and keeps time for it. We work with n8n ourselves and write our own code; where a tool falls short, we build the software ourselves.
04
An agency with plenty of hands: the best choice when you want to put down one big project in one go.
All five routes side by side
Do the math
The difference is not that it feels calmer. The difference is in the numbers: hours that evaporate today land on an invoice, or go to work that does pay, or to clients you currently have to keep waiting.
Billable time you are leaving on the table
In percentage points, over 1,600 workable hours per person per year.
per year, on your own numbers
€16,800 per person per year
Benchmark: billable ratio 73 percent on average, 84 percent in the top quartile (Simplicate Accountancy Benchmark, Q3 2025)
This only works if there is work to fill those hours with, and not every firm gains ten percentage points.
This is an example built on assumptions, not a promise. That is why we work it out on your own numbers first, and say so when it does not add up.
What a year of waiting costs
Another year of waiting costs you a year of growth.
Then the leak costs you the same for another year, and because that amount never appears on an invoice, nobody sees it. The firm down the road that does pick it up runs the same revenue with fewer people, or more revenue with the same team. You only see that difference later, in their rates, their margin, and in the waiting time they do not have to give new clients.
Companies structurally misjudge how fast something like this moves. In 1996, Dutch companies expected that by the end of 1998, 23 percent of them would have an internet connection. It turned out to be 42 percent (CBS). That is why the plan also works out what a year of waiting costs. Not to scare you, but because nobody knows that number until it has been calculated, and it is almost always bigger than expected.
The first step takes 30 minutes.
What the leak does in a year
month 01 of 12
12 x the monthly leak
example, assumptions above
The firm down the road: same revenue, fewer people
Or: more revenue, same team
conversations with owners of firms and agencies about where work piles up
systems running today, not on a drawing board
FTE: the firms and agencies we build for
How we work
01
Half an hour on the phone.
With the builder, not a salesperson. You tell us how an ordinary week runs and where the work piles up.
02
One working step.
For manual work we build one step on a mock example of your work. Within a week of you sending that example in full, you see it working. At no cost.
03
Only if it pays off.
Before we start, we work out together on your own figures whether this pays for itself. That is an estimate, not a promise. If it does not come to at least 3x the price, we do not start and you pay nothing. After that you can cancel monthly.
What you get
One working step on a mock example, before you decide anything.
Workflows that run inside your own systems, no black box.
Worked out together first: if it does not come to at least 3x the price, we do not start.
The final look stays yours: we automate the work, not the judgment.
See all services
What is running
An example of a flow like the ones we build: the documents are requested the moment the file is missing them, whatever comes in is read and sorted, the file is updated, and all you still see is what is ready for review. No retyping, no chasing calls.
File is missing documents
- File is missing documents
- Requested from the clientauto
- Read and sortedauto
- Ready for review
Requesting documents for an accounting firm. Every client gets their own request, whoever sends nothing gets a reminder by itself, and the firm only sees who is still open.
Example
Following up proposals for a consultancy. Open proposals are lined up every morning, after a few days a message goes out in the firm’s own tone, and a reply lands straight in the calendar.
Example
Search agent for a recruitment agency. Vacancy in, a scored candidate list out into the CRM; the manual hours of searching disappear.
Delivered
More on what is running
Who it is for
Not a fit
You are looking for a demo or a standalone chatbot. You want to overhaul your entire process first. You already have a team that builds and monitors this. Or you want someone to come and explain AI to the team.
A fit
A firm or agency with 10 to 200 people: law, HR services, accountancy, real estate, consulting. The website has said the same thing for years, or work comes back every week that a system could do, and nobody in-house builds it. You don't want to overhaul how you work, but you do want the evening work to run by itself on Monday.
You actually want this: someone on your team gets genuinely excited about doing work differently with AI and automation.
Examples: law firms, HR service providers, accounting firms, real estate agencies (in Dutch) and consultancies.
Questions
In three steps. First 30 minutes in which you walk us through an ordinary week and we keep asking; no presentation, no proposal. Within a week you get a written plan from us: which processes swallow the most hours, which ones can be automated and which ones cannot, and what that saves per year in euros, calculated with your own numbers. We go through that plan together in a second conversation, and it is yours, even if that is where it ends. Only then do we build, in monthly cycles, with a baseline up front so that every month you see in the numbers what has changed.
The 30 minutes and the first working step are at no cost. After that we work out together on your own figures whether it pays for itself, before you decide anything. You pay per month, never per hour, and you can cancel monthly. We also say so when the math does not add up for you.
Yes, and that is exactly our first step. AI or automation on top of messy data only automates the mess. We determine the order, clean up the data and connect the systems, and only then do we automate.
An extra hire does the manual work by hand, at fixed cost and with no economies of scale. We automate the work itself, so your team does more without growing. One accountable architect who builds the system, monitors it and grows with you. An extra employee keeps doing the same manual work at fixed cost. We take the manual work away.
We work sharpest with B2B service providers of 10 to 200 employees. That is where the most time leaks into manual work and the gains are biggest. We start at the biggest leak and build out from there.
That differs per firm, so we do not name an end date up front. The order is fixed, though: first half an hour on the phone, then one working step on a mock example, then we work out together, on your own figures, whether it pays for itself. Only then do you know how much there is to do and when it will be done.
Half an hour, with your own process on the table. You see it work before you decide anything.
If you stop after that, you may keep and use the plan yourself.
Rafael Matabadal.
Founder of WinSphere.
You talk to Rafael, the person who builds it. No sales team, no script.
What happens when you click
01
Half an hour on the phone. You walk us through an ordinary week, we keep asking.
02
One working step. For manual work we build one step on a mock example of your work. Within a week of you sending that in full, you see it working. At no cost.
03
Only if it pays off. Then you decide yourself whether we keep building.
WinSphereWe make firms easy to find and take the manual work out. Website, automation and custom software for firms and agencies with 10 to 200 people.